Early Careers Administrator

🚀 Apprentice Programme Administrator

📍Gloucester

💼 Permanent

🕛 Full Time – 08.30-17.00
💷 Salary – £26,000

💥 Be the spark behind tomorrow’s talent 💥

At Mears Group, we don’t just recruit — we grow futures. That’s why we’re launching a brand-new role that puts you at the heart of our Early Careers journey. As our Apprentice Programme Administrator, you’ll be instrumental in supporting our apprenticeship programmes — helping build careers, change lives, and drive real impact.

🔍 What You’ll Do

As the engine behind our Early Careers programmes, you’ll work across the business to make things happen — from data input to event coordination, from system administration to apprentice support. Your work will connect branches, colleges, candidates, and mentors, ensuring every apprentice has the best possible experience.

About the role:

• Coordinate programme requests by gathering key info, booking places, and working with branches, HR, and training providers.
• Administer and manage documentation through systems like Workday and the Digital Apprenticeship Service (DAS) — ensuring everything is compliant, consistent, and audit-ready.
• Support apprentices and trainees from the start — registering candidates, allocating mentors, and ensuring smooth onboarding.
• Monitor progress and satisfaction by following up on reviews, completions, and learner feedback — helping us continuously improve.
•  Be the key communication point between our Early Careers Manager, mentors, managers, providers, and funding bodies.
• Bring events to life, including Group Inductions, Welcome Days, Graduation Ceremonies, and apprentice networking events.
• Escalate issues smartly and proactively suggest improvements to our processes, systems, or service.

Role Criteria:

You’ll be proactive, detail-oriented, and people-focused — a natural organiser with a passion for helping others succeed.

✅ Essential

• Solid general education, including Maths and English (or equivalent)
• Experience working in a fast-paced admin role, ideally within HR, L&D, or a people-focused team
• Strong IT skills and confidence using digital platforms
• Excellent communication and time-management skills
• A calm, professional, customer-focused approach — even when juggling multiple deadlines
• A commitment to accuracy, confidentiality, and continuous improvement

🌟 Desirable (But Not Deal-Breaking!)

• CIPD Level 3 or willingness to work towards it
• Experience using Workday or ServiceNow
• Understanding of Government funding rules, GDPR, British Values, and PREVENT
• Knowledge of apprenticeship frameworks or the education sector

🧠 What You’ll Get

• A role that’s fresh, fast-moving, and full of purpose
• Opportunities to influence how we shape and grow our Early Careers offer
• The chance to work with people who care about making a difference
• Training and support to develop your own career path
• A values-driven business with a people-first culture

All our roles require candidates to have the entitlement to work within the UK, Mears does not currently offer visa sponsorship

Benefits:

• 25 days annual leave
• Cycle to work scheme
• Sharesave - a simple way of saving money direct from your salary for 3 years, in order to buy Mears Group shares at a price that is fixed and discounted at the outset.
• Eye Test Vouchers
• Employee Assistance Programme
• Mears Fun Day - Our annual Fun Day is organised as a massive thank you from the Executive team for all the hard work! Previous years include, Alton Towers, Drayton Manor etc.
• Staff perks with Mears Rewards - discounts of up to 10% on coffee, weekly groceries, holidays, the list is endless.
• Be part of a friendly and dedicated team
• Volunteering Leave - Mears supports employees to undertake volunteering in the community, in support of our social value commitment.

Apply below or to discuss your application further; contact:

If you need any help with your application process, we are here to support you. We will be accessible every step of the way.

At Mears Group, we are committed to fostering a diverse and inclusive environment where everyone can thrive, we are a Disability Confident employer, valuing individuality and ensuring equal opportunities for all.

We proudly support the Armed Forces Covenant and are honoured to have achieved the Gold Award in the Defence Employer Recognition Scheme (ERS) to coincide with this, we hold an Endorser Award for the Career Transition Partnership, recognising our commitment to veterans transitioning into civilian careers.

In our continued effort to promote social mobility, we invite applicants to voluntarily share their background information during the application stages to help us better understand the diverse experiences of our candidates. This is to ensure we are committed to improving social mobility. We use the Social Mobility Index to assess and enhance opportunities for individuals from diverse backgrounds. These questions are optional and will not impact your ability to apply.