Finance Assistant

Finance Administrator
Caerphilly

Full-Time, Permanent role

Salary up to £27,680 PA

Are you an organised and detail-oriented professional looking for a dynamic role in finance administration? We are seeking a Finance Administrator to join our team, supporting key business functions and ensuring smooth day-to-day operations.

Celtic Horizons is a forward-thinking organisation committed to enhancing the lives of our communities and customers. We take pride in delivering an outstanding service to our customers, ensuring their homes are safe, comfortable and well-maintained. We deliver over 35,000 annual repairs, Void refurbishments and planned upgrades, Celtic Horizons also delivers estate services for United Welsh, including gas servicing, grounds maintenance, cleaning and facility management.

Celtic Horizons was the first wholly owned subsidiary of its kind formed by United Welsh who have entered into a partnership with Mears Group. Celtic Horizons care for over 6500 properties spanning over 11 local authority areas in South Wales.

About the Role

We are looking for a highly organised and proactive individual to join our team and play a vital role in supporting a wide range of administrative and operational functions. As part of the team, you will be responsible for preparing and issuing the OOH weekly rotas, advising managers and OOH teams of any changes. You will assist with fleet management tasks, including handling condition sheets, vehicle hires, DVLA checks, signoffs, and coordinating deliveries and collections.

Your role will also involve monitoring, processing, and reviewing invoices for subcontractors and suppliers, liaising with relevant departments to ensure accuracy and timely payments. You’ll take ownership of monitoring MSP PNs and raising ad hoc payments, along with ordering and managing stock for uniforms, stationery, ID badges, tools, compliance forms, and labels.

In addition, you'll play an essential part in processing safety glasses requests, assisting with the monthly phone report, and ensuring all necessary amendments are made. As part of your duties, you will assist with ad hoc exercises and projects as needed, while maintaining efficient office operations and performing general administrative duties.

You will be a key point of contact for resolving queries and non-payment issues with subcontractors, working directly with them and liaising with internal teams to reach solutions. There may also be opportunities to assist with fleet-related tasks and provide additional support to the wider team as required.

This role offers variety, responsibility, and the chance to make a real impact on the smooth operation of our daily processes. If you have excellent attention to detail, strong communication skills, and a proactive approach to problem-solving, we’d love to hear from you.

Role Criteria

• Strong administrative and organisational skills
• Ability to handle multiple tasks with great attention to detail
• Excellent problem-solving skills
• Ability to affectively communicate at all levels both verbally and written
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Happy to assist with other projects

All our roles require candidates to have the entitlement to work within the UK, Mears does not currently offer visa sponsorship.

Benefits we can offer you:

• 25 days annual leave plus bank holidays
• Annual Mears Fun Day - Our annual Fun Day is organised as a massive thank you from the Executive team for all the hard work!
• Volunteering Leave - Mears supports employees to undertake paid volunteering in the community, in support of our social value commitment.
• Staff perks with Mears Rewards - discounts of up to 10% weekly groceries, holidays plus much more!
• Family friendly policies

Apply below or to discuss your application further; contact:

If you need any help with your application process, we are here to support you. We will be accessible every step of the way.

At Mears Group, we are committed to fostering a diverse and inclusive environment where everyone can thrive, we are a Disability Confident employer, valuing individuality and ensuring equal opportunities for all.

We proudly support the Armed Forces Covenant and are honoured to have achieved the Gold Award in the Defence Employer Recognition Scheme (ERS) to coincide with this, we hold an Endorser Award for the Career Transition Partnership, recognising our commitment to veterans transitioning into civilian careers.

In our continued effort to promote social mobility, we invite applicants to voluntarily share their background information during the application stages to help us better understand the diverse experiences of our candidates. This is to ensure we are committed to improving social mobility. We use the Social Mobility Index to assess and enhance opportunities for individuals from diverse backgrounds. These questions are optional and will not impact your ability to apply.